Software Procurement Intern
Thoughtworks · Gurgaon, India · 2d ago
Role Purpose
The Software Procurement intern is responsible for overseeing the end-to-end lifecycle of global software assets, software procurement processes, and supplier contracts at Thoughtworks. This role ensures cost efficiency, streamlined workflows, timely supplier payments, regulatory compliance, and seamless cross-functional collaboration across GITS, InfoSec, Finance, Accounts Payable, and Legal departments.
Key Responsibilities
Learn and work closely with Software Procurement Lead on below mention responsibilities:
1. Procurement Operations & Purchase Management
End-to-End Workflow Optimization: Direct and analyze the efficiency of software procurement processes, from request ingestion to inventory updating
Coupa Platform Management: Initiate supplier onboarding forms, monitor supplier statuses until active, and create/publish Purchase Orders (POs) and Virtual Contracts in Coupa
Requisition Approvals: Act as the designated Global Procurement Approver and authorize high-value requisitions (e.g., JetBrains, LinkedIn Sales Navigator) on behalf of the Global Software Lead.
Manage Credit Card Spend: Manage monthly or annual subscriptions that are on credit card and submit weekly expense reports in Expensify; allocating cost accurately.Manage multiple domain registrars: Register and renew domains, working closely with LegalAWS account provisioning: Work closely with CloudOps team on provisioning / deprovisioning AWS accounts including management of login credentials
2. Vendor Relationship & Renewal Management
Vendor Coordination: Manage direct communication with major global SaaS vendors (e.g., JetBrains, LinkedIn, Snowflake, Sisense, Pearson VUE) regarding quotes, order forms, and payment terms.
Renewal Pipeline Tracking: Partner with external procurement platforms to monitor renewal deadlines, evaluate license needs, coordinate stakeholder feedback, and schedule retirements of legacy software.
3. Financial & Budget Governance
Invoice & Payment Resolution: Partner closely with Accounts Payable (AP) to verify receipts, resolve billing discrepancies, split invoices manually, and escalate critical past-due accounts.
Budgeting & Cost Allocation: Monitor license allocations and manage pay-as-you-go or credit-based models to optimize spend and ensure unused credits do not expire.
Cost Distribution Mapping: Distribute software costs accurately among business units, regions (DEC/POH), and specific accounts or departments by aligning data from Jigsaw and other tools.
4. Software Entitlement & Compliance Management
Software Asset Management (SAM): Track active software assets and license assignments via ServiceNow (SNOW). Requires close coordination with multiple teams.
Risk & Regulatory Compliance: Collaborate with GITS, InfoSec, and regional legal leads to verify software compliance, evaluate export regulations (such as the Remote Access Security Act), and implement geographic usage restrictions.
Required Skills & Qualifications
Learn and build following skills (tools/applications and Soft skills:
Procurement Platforms: High proficiency in Coupa Software, ServiceNow, Expensify and Zendesk.
Negotiation & Financial Acumen: Strong capability in analyzing pricing models (pay-as-you-go, subscription, credit-based, or enterprise commitments) and driving cost splits across departments.
Collaboration & Stakeholder Alignment: Exceptional cross-functional relationship-building skills, specifically with Finance, AP, Legal (contracts/compliance), GITS, and InfoSec.
Compliance Mindset: Understanding of IT software security guidelines, software usage terms, and regional compliance standards.
Must-have criteria
🎓 Education: MBA / PGDM graduate, 2026 pass-out
📚 Specialization: Procurement, Supply Chain Management, Operations, Strategic Sourcing, or a closely related specialization
📍 Location: Gurgaon — candidate should be willing to work from the Gurgaon office
💼 Experience: Freshers and candidates with relevant internship/project experience can be considered
🗣️ Communication: Strong verbal and written communication skills
🤝 Stakeholder management: Comfortable interacting with internal stakeholders and external vendors
💰 Commercial mindset: Interest in negotiation, pricing, cost optimisation and vendor management
📊 Analytical skills: Comfortable working with data, comparing options and drawing insights
💻 Technology interest: Willingness to learn about software, SaaS products and technology procurement