Specialist- Americas Payroll Operations (6-Month Contract Role)

Join Our Team!

Are you a detail-oriented payroll professional who enjoys solving complex problems, working with data, and delivering exceptional employee service? We're looking for a Payroll Analyst who thrives in a fast-paced environment and is passionate about ensuring employees are paid accurately and on time. This role has a hybrid schedule at our office in Rocklin, CA.

In this role, you'll be a trusted payroll expert responsible for end-to-end payroll processing, compliance, payroll analysis, and employee support. You'll collaborate across HR, Finance, Tax, Stock Administration, and external vendors while identifying opportunities to improve processes and enhance the employee experience.

This position plays a critical role in maintaining accurate, timely, and compliant U.S. payroll operations. The Payroll Analyst manages high-volume employee terminations, supports the shared U.S. Payroll mailbox, performs payroll reporting and reconciliations, and executes audit activities that are essential to maintaining strong payroll controls. This role is instrumental in ensuring employees are paid correctly and on time while supporting business continuity, regulatory compliance, and a high level of employee service.

If you're analytical, organized, customer-focused, and enjoy working with numbers and technology, we'd love to hear from you.

What You'll Do

As a Payroll Analyst, you'll play a key role in supporting payroll operations by ensuring accurate and timely payroll processing while maintaining compliance with federal, state, provincial, and company policies.

Payroll Processing

• Process bi-weekly and semi-monthly payrolls with a high degree of accuracy.
• Review, analyze, validate, and input payroll transactions.
• Audit payroll data to ensure accuracy prior to payroll processing.
• Process off-cycle payrolls and special payments as needed.
• Reconcile payroll reports and resolve discrepancies.
• Process a high volume of employee terminations, ensuring timely and compliant final pay in accordance with federal and state regulations.

Employee Payroll Support

• Serve as the primary point of contact for employee payroll inquiries through the shared U.S. Payroll mailbox and other support channels.
• Research and resolve questions related to:
  • Earnings
  • Taxes
  • Vacation balances
  • Timecards
  • Leave of Absence (LOA)
  • Workers' Compensation
  • Garnishments
  • Payroll deductions
• Provide outstanding customer service while maintaining confidentiality.

Payroll Administration

Process:

• Employee terminations
• Garnishments
• Leave of Absence (LOA) pay
• Overpayments and recovery processes
• Escheatment activities
• Withholding allowance certificates (W-4, TD1, TP1015.R.13.1-V1)
• Pay history requests
• Duplicate tax form requests (W-2, W-2PR, 499R2, T4, RL)

Stock & Equity Processing

Process daily stock compensation files including:

• ISO
• NQ
• RSU

Process monthly Employee Stock Purchase Plan (ESPP) equity transactions.

Banking & Vendor Management

• Manage payroll banking activities including:
  • ACH funding
  • Check printing
  • ACH rejections
  • Stop payments
• Reconcile payroll deductions.
• Prepare and process vendor funding and wire transfers.

Payroll Tax & Compliance

Assist with:

• Monthly, quarterly, and annual payroll tax reconciliations
• Workers' Compensation premium calculations
• Payroll tax reporting
• Tax notice research and resolution

Ensure compliance with:

• Federal
• State
• Provincial
• Local payroll regulations
• FLSA requirements
• Company payroll policies

Reporting & Analytics

• Analyze payroll data to identify trends, discrepancies, and opportunities for improvement.
• Create and maintain payroll reports using Excel and other reporting tools.
• Perform payroll reconciliations and payroll audits to support internal controls.
• Prepare documentation and reporting for internal and external audits.
• Monitor payroll metrics and reporting to ensure data integrity and compliance.

Continuous Improvement

• Participate in payroll system implementations, upgrades, and testing.
• Identify opportunities to streamline payroll processes and improve operational efficiency.
• Document payroll procedures and best practices.
• Cross-train with payroll team members and provide backup support as needed.

What You'll Bring

Required Qualifications

• Previous payroll experience supporting high-volume payroll operations.
• Strong knowledge of payroll processing and payroll compliance.
• Advanced Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Data validation
  • Formulas and reporting
• Strong analytical and problem-solving skills with the ability to interpret large data sets.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong customer service mindset with the ability to handle sensitive information professionally.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications

• Experience with payroll systems such as Oracle, Workday, ADP, SAP, or UKG.
• Experience using Dayforce HIGHLY Preferred
• Knowledge of multi-state and/or international payroll, especially Canadian Payroll/Tax experience.
• Experience supporting payroll audits and internal control activities.
• Understanding of payroll tax regulations and compliance requirements.
• Experience with equity compensation payroll (RSUs, ESPP, ISO, NQ).

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Key Competencies

• Payroll Processing
• Payroll Compliance
• Payroll Reporting & Analytics
• Payroll Reconciliation
• Audit Support & Internal Controls
• Data Analytics
• Excel Reporting
• Problem Solving
• Process Improvement
• Customer Service
• Time Management
• Attention to Detail
• Communication
• Confidentiality

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Role Impact

This position is vital to maintaining the integrity of U.S. payroll operations. The Payroll Analyst performs essential operational and control functions that ensure employees receive accurate and timely pay while supporting compliance with payroll laws and company policies. Responsibilities such as managing high-volume employee terminations, monitoring the shared Payroll mailbox, performing payroll reconciliations, supporting audits, and maintaining reporting accuracy are critical to daily payroll operations.

This role helps safeguard payroll accuracy, regulatory compliance, operational continuity, and employee satisfaction by ensuring payroll processes remain efficient, controlled, and responsive to business needs.

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Why Join Us?

You'll be joining a collaborative team where your expertise directly impacts employees every payday. We value innovation, continuous improvement, and professional growth while providing opportunities to expand your payroll knowledge, improve processes, and develop your analytical skills.

As a key member of the payroll team, you'll help ensure one of the organization's most critical business functions operates smoothly while contributing to process improvements, strong internal controls, and an exceptional employee experience.

If you're passionate about payroll, enjoy working with data, and want to make a meaningful impact, we'd love to meet you.

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This version incorporates the new information in a way that's appropriate for a job description. If your goal is also to support a requisition approval or backfill justification, I'd recommend keeping the final paragraph from your original text (about the operational risk of not replacing the role) as a separate Business Justification section rather than including it in the external job posting, since that language is intended for internal approval rather than candidates.

Disclaimer:

Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $25.82 to $50.43 per hour; from: $53,700 to $104,900 per annum. May be eligible for equity.


Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

Career Level - IC2