Senior Document Controller – Onsite, KSA (Saudi National Only)
Decima International · Riyadh, Saudi Arabia · 1mo ago
Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:
Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.
Decima International is a professional services company providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across the industries we serve.
We are seeking an experienced Senior Document Controller to manage technical documentation for major data center and telecommunications infrastructure projects in KSA. This site-based role will be responsible for maintaining accurate, complete, version-controlled, and readily retrievable project records throughout construction, commissioning, handover, and operations.
The successful candidate will manage the project document management system, coordinate documentation from multiple stakeholders, monitor NCR records, and ensure inspection checklists, test scripts, drawings, manuals, and other technical records are properly controlled.
RESPONSIBILITIES
- Build, administer, and maintain structured project document management systems.
- Manage document numbering, naming conventions, classification, metadata, and filing standards.
- Collect and consolidate technical documentation from contractors, consultants, vendors, and OEMs.
- Track missing or overdue documentation and follow up with responsible stakeholders.
- Ensure all documentation is accurate, complete, correctly registered, and readily retrievable.
- Maintain strict document version control, revision histories, audit trails, and distribution records.
- Manage engineering drawings, as-built drawings, O&M manuals, technical records, and document libraries.
- Ensure inspection checklists, commissioning scripts, and other project records are uploaded and registered correctly.
- Support document retrieval requirements for engineering, construction, commissioning, and operations teams.
- Administer EDMS platforms, workflows, document reviews, transmittals, and approvals.
- Monitor and report document completeness, status, outstanding actions, and revisions.
- Maintain and report regularly on NCR status and trending.
- Coordinate with QA/QC, commissioning, engineering, project controls, and operations teams on documentation requirements.
- Support testing, commissioning, handover, and final documentation turnover.
- Maintain project documentation in accordance with applicable governance and quality requirements.
- Support audits and ensure requested records can be retrieved efficiently.
QUALIFICATIONS
Required Qualifications
- Bachelor’s degree or diploma in Engineering, Document Control, Information Management, or a related field.
- Strong technical document control experience on data center or mission-critical projects.
- Experience administering Electronic Document Management Systems such as Aconex, SharePoint, Procore, or similar platforms.
- Strong knowledge of document lifecycle management, revision control, and document governance.
- Experience handling engineering drawings, O&M manuals, inspection records, and other technical documentation.
- Experience consolidating documentation from contractors, vendors, consultants, and OEMs.
- Strong knowledge of document numbering systems, metadata, classifications, and structured document libraries.
- Experience maintaining revision histories, audit trails, and controlled project records.
- Ability to coordinate effectively with engineering, commissioning, QA/QC, construction, and operations teams.
- Strong attention to detail, accuracy, organization, and follow-up.
- Strong communication and stakeholder coordination skills.
Preferred Qualifications
- Experience on hyperscale data center projects.
- Experience with telecommunications or major infrastructure programs.
- GCC or KSA project experience.
- Familiarity with ISO 19650 information management requirements.
- Familiarity with ISO 9001 documentation and quality management requirements.
- Document control certifications such as CDCS, CDCP, or equivalent.
- Experience managing technical libraries and handover documentation.
- Experience with reporting, tracking, and document status dashboards.
- Familiarity with commissioning documentation and project turnover requirements.
POSITION DETAILS
- Position: Senior Document Controller
- Department: Project Controls
- Location: KSA
PRODUCTIVITY TOOLS
- Aconex
- SharePoint
- Procore
- Electronic Document Management Systems
- Document Tracking and Reporting Tools
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
Decima International is an Equal Opportunity Employer that is committed to the safety and well-being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.