Assistant Finance Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

Overall Role

The Facility Coordinator (Finance) will assist all team members and contribute to the client through Finance operation. Team provides services related to both soft and hard in the client office. There is also the aspect of working on behalf of the client. The Facility Coordinator (Finance)is primarily responsible for budget and order management and payment related to the team’s work. He/she is also responsible for general administrative tasks.

Major Responsibility

• The primary point of contact for both the Head Office Finance Department and our Regional Finance Department
• Budget and order management team
• Tracking from PO Issuance to Receipt of Invoice and Payment
• Communication with finance representatives at each office (approximately 20 locations) is required
• Participation in team improvement activities.
• Assist all team members to verify with Finance on all expenditure for facilities management, including invoice reconciliations, and contribute to cost saving initiatives.
• Business Partner Registration Management
• General Administrative Affairs of the Affiliated Office

Administration & Routine Work

• Enter facility management projects occurring nationwide into Oracle JD Edward and issue purchase orders to vendors.
• Process invoices from business partners for facility management projects occurring nationwide.
• Update master register of all contact lists including emergency contact lists, master vendors contact lists and critical vendors contact lists and conduct random checks.
• Support for operations related to facility management, various arrangements, administrative processing, and related tasks.
• Handling inquiries from client employees as the general affairs contact point

Required qualifications, experience, skills and others.

Knowledge and Skills Required

• Minimum three years’ experience in finance, facilities management experiences a plus.
• English skill (Speaking and Writing)
• To see things from Client standpoint, listen, observe to anticipate client’s needs, work proactive.

Competency

• Have respect for others and be a team worker.
• Works well with others and can build key relationships with cross functional teams.
• Excellent communication skills, both written and verbal, as well as interpersonal skills.
• Time-management skills and the ability to work under pressure to ensure the efficient running of an event.
• Able to see things from the clients’ stand points, listen and observe to anticipate clients’ needs.

Attractive Point

As a Facility Coordinator (Finance), you will have the opportunity to contribute to best-in-class facility management for a leading global IT financial institution.

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to ourContact Us page > I want to work for JLL.