(12-month contract) Investment Group Support Coordinator
Capital Group · Tokyo, Japan · 8d ago
“I can be myself at work.”
You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness—and we’re committed to fostering a strong sense of belonging in a respectful workplace.
We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.
“I can influence my income.”
You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You’ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.
“I can lead a full life.”
You bring unique goals and interests to your job and your life. Whether you’re raising a family, you’re passionate about where you volunteer, or you want to explore different career paths, we’ll give you the resources that can set you up for success.
Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work options
Receive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you love
Access on-demand professional development resources that allow you to hone existing skills and learn new ones
“I can succeed as a (12-month contract) Investment Group Support Coordinator."
Role Summary: Demonstrates consistent high-level support from Investment Managers through proactive work practices, strong execution, and consistent follow-through. May also provide administrative support to a broader department or team. Independently manages a range of tasks and responsibilities. Works under direction only as needed. Continually strives to develop their working knowledge of the asset management industry, Capital Group, the Investment Group and Managers’ priorities and preferences to improve their ability to anticipate needs, take full ownership of administrative processes and minimize the administrative burden for managers. Works productively with peers.
Primary responsibilities/essential functions:
To provide full administrative support including, but not limited to:
Extensive calendar management using good judgment and initiative to prioritize effectively; respond promptly to polling requests; communicate changes and updates to managers and colleagues appropriately.
Coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Meet, greet and escort visitors, meeting attendees and candidates. Draft, collect and distribute supporting documentation as necessary. Provide support and service to guests and visiting company personnel.
Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences. These may include multiple destination trips and high-risk locations. Proactively manage visa and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure.
Maintain and update departmental and/or compliance-related reporting requirements.
Complete monthly multi-currency business expenses: reconcile personal out-of-pocket and corporate card charges using Concur online expense tool.
Produce general correspondence, reports, and presentations. Develop appropriate formats and check for grammar, punctuation, and spelling.
Track, gather, maintain and compile market or internal information, and generate reports. Present findings using graphs, charts, diagrams and tables for inclusion in reports, brochures and/or presentations.
May conduct basic analysis and auditing.
May organize and manage small department/team meetings and events.
Provide team support and back-up coverage for peer assistants.
Keeps abreast of internal administrative policies, practices and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department’s workload.
Participate in project teams or focus groups when required.
Assist managers with personal requests as supported by specific unit guidelines.
Performs additional responsibilities as assigned.
Please note that as this is a fixed‑term contract position, certain benefits may not apply, in accordance with local legislation.
“I am the person Capital Group is looking for.”
Teamwork / Service Orientation
Demonstrates the ability to work productively and collaborate well with others.
Demonstrates commitment to Capital’s core values.
Core Administration / Ownership
Demonstrates consistent accuracy and attention to detail.
Takes responsibility for completing tasks in a timely fashion and with good judgment.
Demonstrates an understanding of the investment business and manager roles.
Proficient with enterprise and Investment Group processes and systems.
Communication
Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.
Able to respond productively to feedback from all sources.
Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly.
Proactively seeks to understand the broader context for administrative requests to improve decision making.
Drives Change
Proactively identifies potential issues/conflicts and provides effective solutions.
Adapts to new tools and processes quickly and with a positive attitude.
Proactively asks insightful questions better to understand systems, processes, the business, etc.
“I can apply in less than 4 minutes.”
You’ve reviewed this job posting and you’re ready to start the candidate journey with us. Apply now to move to the next step in our recruiting process. If this role isn’t what you’re looking for, check out our other opportunities and join our talent community.
“I can learn more about Capital Group.”
At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That’s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people’s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.
In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital’s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.
You can learn more about our compensation and benefits here.
* Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.
We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.