Studio Production Manager
ICF · Madrid, Spain · 23d ago
ICF Next is looking for a Studio Production Manager to join its team.
The Studio Production Manager is responsible for the successful planning, coordination and delivery of creative and production services across the Studio portfolio. Acting as the primary point of contact between Project Managers, Communication Managers, Creative Leads, Designers, Motion Designers and external suppliers, the Studio Production Manager ensures that deliverables are produced on time, within budget and according to agreed quality standards.
The role combines operational coordination, resource planning, production expertise and stakeholder management to ensure the efficient delivery of Studio services.
Production planning & delivery
• Own the production plan for print/design/social media projects from intake to delivery, balancing scope, timelines, and budgets.
• Translate briefs into clear technical specs.
• Build and maintain schedules and capacity plans; proactively flag risks and mitigation options.
• Update internal resource planning depending on projects lifecyle Studio workflow and quality check
• Oversee the workflow of design resources to ensure smooth allocation, scheduling, and delivery of production and adaptation tasks.
• Run quality checks against brand guidelines and technical specs; manage corrections and change control.
• Ensure linguistic versioning where required.
• Maintain an organised asset repository with versioning.
Supplier management
• Source, brief, and manage suppliers
• Negotiate and compare quotes Internal and external stakeholder management
• Serve as day-to-day contact for internal teams and clients for production topics, setting clear expectations and providing timely updates.
• Partner with Creative team and PMs to balance feasibility.
• Facilitate handovers between creative and studio, ensuring all inputs are complete and accurate.
Qualifications & Experience
• Bachelor’s degree in Graphic Design, Production/Print Management, Communications, or related field (or equivalent experience).
• 5+ years of production management experience in an agency or in-house studio with significant print output.
• Proven track record delivering multi-format print campaigns (brochures, reports, OOH, packaging).
• Experience sourcing and managing external suppliers Skills & Competencies
• Planning, multitasking, and attention to detail; calm under pressure.
• Clear, proactive communication; ability to translate technical detail for non-experts.
• Vendor negotiation and relationship management; solution-oriented mindset.
Right to Work, Location & Sponsorship
We welcome applications from candidates based anywhere in the world. For roleslocatedin theUK, Belgium, Spain, or Germany, applicants must:
Hold theright to workin the country where the role is based,or be eligible for visa sponsorship, which we may consideron acase-by-case basis, and
Bephysically present in that country by their first day of employment(or able torelocatebeforehand).
Unlessstatedotherwise, relocation support is not automatically provided.
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Bot and Third-Party Applications
Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration. Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact Candidateaccommodation@icf.com for assistance.
Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance atcandidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.