Construction Administrator
Lambda · San Jose, United States · 20d ago
Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU.
If you'd like to build the world's best AI cloud, join us.
Travel: 15% , Primarily a back-office role with occasional travel to data center sites.
What You’ll Do
As a Construction Administrator, you will be the back-office backbone of Lambda’s data center build program. You will take in contractor schedules, submittals, drawings, RFIs, and change documentation across a portfolio of concurrent projects and turn them into a single clean, current, and trustworthy picture of where every project stands.
You will distill dense contractor schedules into the milestone views leadership actually uses, maintain rigorous document control across the full project lifecycle, and run the reporting cadence that keeps the DCIE team, our data center providers, and our contractors aligned. This role reports to the Data Center Implementation Manager and works daily with the Implementation Project Managers, field teams, procurement, and finance.
Key Responsibilities
Schedule Distillation & Analysis:
Ingest contractor and vendor schedules across multiple concurrent projects. Extract critical path, key milestones, long-lead deliveries, and float consumption, and roll them into consolidated program-level and executive-level schedule views. Flag slippage, sequencing conflicts, and milestone risk before they surface in the field.
Master Schedule Maintenance:
Maintain Lambda’s integrated program schedule and milestone tracker. Reconcile contractor updates against baseline, maintain revision history, and keep OFCI delivery dates, commissioning windows, and capacity ready-for-service dates aligned.
Document Control:
Own the project document control system end to end: drawing registers, specifications, submittal logs, RFI logs, transmittals, meeting minutes, permits, inspection records, and as-builts. Enforce naming conventions, revision control, and access permissions so every stakeholder is working from the current set.
Submittal & RFI Administration:
Log, route, and track submittals and RFIs to the correct internal reviewers. Monitor turnaround against contractual review windows, chase overdue responses, and maintain a clean audit trail of decisions and approvals.
Change & Cost Documentation:
Track change orders, change directives, and potential change items from initiation through disposition. Maintain supporting documentation and reconcile the change log against budget trackers, purchase orders, and invoices in coordination with procurement and finance.
Reporting Cadence:
Produce the recurring reporting package: weekly project status reports, milestone dashboards, open-item and risk registers, and monthly program summaries for executive leadership. Ensure figures tie out across schedule, cost, and field reporting.
Meeting & Action Item Support:
Prepare agendas and materials for OAC, design review, and page-turn meetings. Capture minutes and decisions, publish action items with owners and due dates, and drive follow-through to closure.
Records, Turnover & Closeout:
Assemble and quality-check closeout packages including as-builts, O&M manuals, warranties, commissioning reports, and training records. Ensure complete and timely handoff to Data Center Operations and Facilities.
Systems & Process Ownership:
Administer and improve the project management and documentation platforms used by DCIE. Build templates, trackers, and automated reporting that reduce manual effort and standardize how projects are run.
Standards Library Management:
Maintain Lambda’s controlled library of Basis of Design documents, standard details, specifications, and internal procedures, keeping versions current and accessible across the team.
Cross-functional Support:
Support Network Engineering, Data Center Operations, HPC, Supply Chain, and TPM with accurate schedule and documentation inputs so downstream deployment planning is built on current data.
Ideal Candidate Profile
Experienced in construction administration, project controls, or document control on complex construction or critical infrastructure programs.
Able to read a contractor schedule critically rather than just repackage it, understanding logic ties, float, critical path, and where a schedule is telling an optimistic story.
Genuinely organized, with a strong instinct for version control, naming discipline, and single sources of truth.
Comfortable with construction drawings, specifications, submittals, and RFIs, and with the vocabulary of MEP and mission-critical work.
Strong with data and reporting tools, able to turn scattered inputs into a clean dashboard without a week of manual assembly.
Persistent and diplomatic in chasing overdue responses from contractors, vendors, and internal reviewers.
Clear written communicator who can summarize status for executives without losing the detail that matters.
Self-directed and dependable on a recurring reporting cadence across multiple projects at once.
Improvement-minded, always looking to templatize and automate repetitive project administration.
Discreet and careful with confidential contract, cost, and vendor information.
Top Five Requirements
Construction Scheduling Fluency:
Demonstrated ability to interpret, analyze, and distill contractor schedules into milestone and executive-level views, including critical path and float analysis.
Document Control Discipline:
Proven ownership of drawing registers, submittal and RFI logs, revision control, transmittals, and as-built and closeout documentation.
Project Reporting & Data Skills:
Ability to build and maintain accurate recurring status reports, dashboards, and trackers across multiple concurrent projects.
Tools Proficiency:
Hands-on experience with project management and documentation platforms such as Primavera P6, MS Project, Procore, Smartsheet, and advanced spreadsheet work.
Stakeholder Coordination & Follow-Through:
Track record of driving action items, review turnarounds, and documentation compliance across internal teams, contractors, and providers.
Qualifications
Bachelor’s degree in Construction Management, Engineering, Business, or a related field (or equivalent practical experience).
4+ years of experience in construction administration, project controls, document control, or project coordination, ideally on data center or mission-critical projects.
Working knowledge of construction schedules, including critical path method, milestones, float, and lookahead planning.
Familiarity with construction documentation workflows: drawings, specifications, submittals, RFIs, change orders, and closeout packages.
Proficiency with Primavera P6 or MS Project, plus documentation and collaboration platforms (e.g., Procore, Smartsheet, SharePoint, Google Workspace, Jira, Monday.com).
Advanced spreadsheet skills, with the ability to build clean trackers, pivots, and reporting views. Experience with dashboarding or light automation is a plus.
Strong written communication and documentation skills, with attention to accuracy and consistency.
Highly organized, able to manage competing deadlines across multiple concurrent projects with minimal supervision.
Basic understanding of MEP systems and construction sequencing sufficient to interpret technical documents and ask the right questions.
Willingness to travel occasionally to data center sites (~15%) for turnover, closeout, or program milestones.
Committed to continuous improvement in project delivery, documentation standards, and reporting practices.
Salary Range Information
The annual salary range for this position has been set based on market data and other factors. However, a salary higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description.
About Lambda
Founded in 2012, with 500+ employees, and growing fast
Our investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent Cove
We have research papers accepted at top machine learning and graphics conferences, including NeurIPS, ICCV, SIGGRAPH, and TOG
Our values are publicly available: https://lambda.ai/careers
We offer generous cash & equity compensation
Health, dental, and vision coverage for you and your dependents
Wellness and commuter stipends for select roles
401k Plan with 2% company match (USA employees)
Flexible paid time off plan that we all actually use
Equal Opportunity Employer
Lambda is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.