Purchasing Analyst 1
IQVIA · Bratislava, Slovakia · 1mo ago
IQVIA Laboratories is a global leader in drug discovery and development laboratory services, offering a comprehensive suite of central
laboratory and specialty biomarker services.
In Purchasing Analyst 1 role, you will play a key part in advancing our Procure to Pay (P2P) purchasing processes and supporting acquisition
integrations. You will collaborate closely with cross functional teams to enhance purchasing efficiency, strengthen system adoption, and ensure seamless operational transitions.
Main Responsibilities:
As a Purchasing Analyst 1 within the Procurement Team, you will be responsible for most of the transactional procurement work for one or more of our Business Units, ensuring requisitions & purchase orders are executed on-time, suppliers deliver goods & services as required, and supplier invoice payments and timeous.
Guide internal stakeholders on policy and practices for using procurement systems; raising requisitions; committing Purchase Orders to suppliers; and paying supplier invoices.
Review requisitions for external vendor spend, check for accuracy and process as appropriate.
Ensure all Purchase Orders are dispatched to suppliers on a timely basis and follow-up as required to ensure they have been received, processed and have a delivery date.
Work with suppliers to amend delivery dates on goods and services as deemed necessary by the business.
Ensure purchase orders comply with contract terms and work to improve the efficiency of the purchase to pay process.
Ensure Purchase orders pricing is accurate, and take steps internally and with suppliers to correct price deviations in advance of invoice holds.
Proactively manage supplier performance on PO commitments, delivery and Invoice accuracy.
Ensure suppliers follow the correct procedures for submitting invoices for payment.
Supplier pricing negotiation.
Supporting supplier performance & relationship management.
Work with Accounts Payable organizations to clear any invoices on-hold (matching exceptions) to ensure on-time supplier payments.
Be the Subject Matter Expert for our Procurement Systems (Peoplesoft, Oracle, Coupa). Troubleshoot issues to resolution.
Use system reporting and your own bespoke analysis in Excel and/or Power BI to drive decision making and prioritization.
Extract spend data from accounts payable or other databases and create spend reports.
Undertake RFP/RFQ work for competitively tendered business opportunities.
Perform competitive analysis on supplier bids.
Prepare and present regular and ad-hoc purchasing recommendations to purchasing management.
Undertake Purchasing system UAT support activities as assigned.
Perform other duties as assigned.
Essential Functions:
Extract and analyze spend data from Accounts Payable and other internal databases to develop accurate and actionable spend reports.
Obtain and consolidate spend files from external vendors to establish baseline spend across key purchasing categories.
Partner with functional stakeholders to gather requirements, define purchasing process steps, and establish project timelines.
Benchmark and validate sourcing opportunities through Requests for Information (RFIs), develop and issue competitive Requests for
Proposals (RFPs), and support negotiation of optimal commercial terms.
Prepare and present purchasing recommendations, insights, and sourcing outcomes to purchasing management.
Under guidance, collect and analyze IQVIA data from issue logs to support vendor performance reporting, and coordinate monthly and quarterly vendor management meetings.
Ensure purchase orders align with contract terms and contribute to continuous improvement of the procure to pay (P2P) process.
Perform additional duties and support special projects as assigned.
Qualifications:
Bachelor’s degree required; field of study in Business, Supply Chain, Finance, or related discipline preferred.
Minimum 3 years of professional experience, including at least 1 year in purchasing, procurement, supply chain management, materials management, or a related function involving RFP processes; or an equivalent combination of education, training, and experience.
Strong knowledge of purchasing methodologies, principles, processes, and best practices.
Proficiency with Microsoft Office applications, particularly Excel for data analysis and reporting.
Solid technical accounting understanding and ability to interpret financial data.
Strong analytical and numeracy skills, with the ability to extract insights from complex datasets.
Ability to identify financial or process issues and support the development of mitigating actions.
Demonstrated ability to prioritize, organize, and manage multiple workstreams to meet deadlines in a fast paced environment.
Strong interpersonal skills with the ability to build and maintain effective working relationships with colleagues, managers, vendors, and cross functional partners.
Experience with procurement systems (e.g., PeopleSoft, Coupa) is highly desirable.
Familiarity with LEAN, automation, or process improvement initiatives is a plus.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.
The potential base pay range for this role, when annualized, is €18,900.00 - €28,300.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.