Executive, Accounts Payable

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

This position shall support the Accounts Payable daily operations by ensuring accurate and timely processing of financial transactions related to Accounts Payable on a daily basis, following and complying to the applicable internal company policies, guidelines and standard operating procedures.

1. Invoices processing

• Receive and review vendor invoices through the Coupa ERP system, ensuring accuracy, validity and completeness.

• Validate invoices against purchase orders and promptly following up with Requesters on any discrepancies or mismatches.

• Ensure expenses are correctly and accurately recorded in the general ledger while ensuring compliance with the established internal company policies, guidelines and standard operating procedures.

• Address vendor and stakeholder inquiries in a timely and professional manner.

• Investigate and resolve invoice discrepancies efficiently and timely.

2. Payment processing

• Verify the accuracy and integrity of vendor payment information.

• Process payments and ensuring strict compliance with the applicable tax regulations and legal requirements.

• Ensure all payment are correctly and accurately recorded in the general ledger while adhering to the established internal company policies, guidelines and standard operating procedures.

• Respond promptly to vendor and stakeholder inquiries and provide clear and effective communication.

3. Staff reimbursement/claims

• Ensure staff submits claims in accordance with internal company policies, guidelines and standard operating procedures.

• Independently process and review staff reimbursement/claims while ensuring the staff comply with the internal company policies, guidelines and standard operating procedures.

• Maintain close communicate and follow up with staffs to ensure timely closure of staff claims.

4. Reporting and documentation

• Support the preparation of accounts payable and staff reimbursement/claims outstanding and ageing report regularly and in a timely manner to support financial monitoring and decision-making.

• Support the preparation of other applicable financial reports as and when required by the Management.

• Support the collaboration with internal and external auditors to facilitate the audit review of the Company.

• Assist the financial month-end closing, related to accounts payable.

5. Vendor Management

• Support vendor master data maintenance activities in the accounting and procurement systems, including vendor creation, update, and deactivation requests, ensuring completeness and accuracy of supporting documentation.

• Review and validate vendor onboarding and change requests in accordance with company policies, procedures, and approval requirements.

• Liaise with internal stakeholders and external vendors to obtain required documentation and information for vendor setup and maintenance.

6. Others

• Support on any ad hoc and administrative tasks as and when required by the Management.

Minimum Job Requirement

Qualification
1. Bachelor or Degree in finance, accounting, or a related field.

2. Internationally recognized accounting qualification (ACCA, CPA, ICAEW, etc.) or working towards designation will be an added advantage.

Relevant Experience
1 to 3 years’ experience in related field

Other Requirements
1. Good command of English.

2. Good interpersonal and communication skills.

3. Independent, organized and possess good work ethics with a positive attitude.

4. Flexible and able to adapt in a dynamic environment.

5. Attention to details, meticulous and diligent.

6. Efficient and able to work under pressure.

7. Responsible and willing to learn.

Special Business Knowledge and Skills
1. Computer literate and proficient in Microsoft Office applications.

2. Strong mathematical skills.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.