Hiring Operations Lead - Link and OpenData (Remote)
Veeva Systems · Remote · Barcelona, Spain · 6mo ago
Staff / Lead / PrincipalRemoteData & Analytics
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
The Role
Veeva Link builds connected data applications to improve research and patient outcomes, powered by a global network of freelancers.
As Hiring Operations Lead, you will develop a seamless hiring engine and lead a remote team of coordinators to turn recruitment into a smooth, end-to-end process.
Your mission is to design scalable workflows that prioritize speed and quality. By mastering capacity planning and operational metrics, you will ensure our research teams always have the talent they need.
Success requires data-driven precision and hiring excellence. You are an organized, socially intelligent professional who uses logic to align stakeholders and drive outcomes. If you are a process-oriented builder ready to make a tangible impact in Life Sciences, this is your platform to scale something remarkable.
What You’ll Do
- Build Smart Workflows: You will overhaul our hiring operations by building more robust logic into our current spreadsheet environment. You’ll focus on creating automated, well-aligned workflows that solve operational bottlenecks through process design rather than the "crutch" of a traditional ATS.
- Standardize Hiring Excellence: You will set the gold standard for candidate quality and process integrity. This includes designing robust verification protocols, ensuring only high-caliber talent enters the training pipeline.
- Optimize Team Performance: As the owner of the hiring team's output, you will monitor critical metrics to identify performance gaps. You’ll lead calibration efforts to ensure Hiring Coordinators meet quality standards while executing projects that measurably improve recruitment speed and conversion rates.
- Model Scalable Capacity: You will design and manage the headcount model for our Hiring Coordinators. By tracking incoming request volumes, you will ensure the team is perfectly sized to meet global headcount demands without bottlenecks.
- Servant Leadership: Lead, mentor, and inspire a team of remote Hiring Coordinators. You will foster a culture of high performance by providing clarity on targets and ensuring constant alignment with project quality requirements.
- Risk & Compliance Management: Proactively identify pipeline risks and operational incidents ensuring they are escalated and resolved through recurring process audits.
Requirements
- Data-First Mindset: 2+ years of experience in a fast-paced environment (Tech, Startup, Ops) with a proven track record of managing hiring processes.
- Process Mastery: You are a workflow specialist with deep experience in process design. You’re comfortable managing high-volume hiring targets and have the unique ability to build structured, scalable systems in environments that aren’t yet fully automated.
- Quality Oversight: Experience in leveraging team data to pinpoint quality gaps and recalibrating output to ensure consistent alignment with project standards.
- Global Communicator: Excellent English skills with a proven track record of cross-functional stakeholder management. You translate operational bottlenecks into clear so
Nice to Have
- Experience leading a recruitment team within a high-volume function.
- Experience building hiring pipelines for freelance and contingent talent.
Interviewing with Veeva
- Follow the application process and submit your resume.
- Within 3 days, you will receive a link to a personality assessment administered by a third party.
- Once you complete the assessment, our team will review your full application package and follow up via email with our decision.
- If moving to the interview stage, the process is as follows:
- A conversation with the hiring manager
- A practical case exercise
- A final conversation with our group's Senior Leader.
- Once all interviews are complete, the manager will be in touch with a final decision.
We value your time and believe in a transparent hiring process. Here is the process you can expect.
Perks & Benefits
- Opportunity to work in a diverse and international workspace
- Life insurance
- 1% charitable giving program
- Fitness reimbursement
Compensation
- Total compensation: 35,000 - 50,000 EUR
- The total compensation range listed here has been provided to comply with local regulations and represents a potential total compensation range for this role. Please note that actual total compensation may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position's total compensation may be composed of other types of compensation, such as variable bonus and/or stock bonus.
#RemoteSpain
#LI-MidSenior
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
As an equal opportunity employer, Veeva is committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. It comes in many forms. Gender, race, ethnicity, religion, politics, sexual orientation, age, disability and life experience shape us all into unique individuals. We value people for the individuals they are and the contributions they can bring to our teams.
If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.