Billing & Operations Administrator - KLPTK

Aspire Software is looking for a Billing & Operations Administrator to join our team in Lebanon.

Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

About the job:

We are looking for a structured and reliable Billing & Operations Administrator to join our Operations team. This role supports our Finance team in managing a high volume of billing, invoicing and administrative tasks as the business scales.

You will take ownership of recurring invoice administration, customer portal uploads, data maintenance and general operational support handling complex billing, subscriptions and stakeholder coordination.

This is a great opportunity for someone with an interest in SaaS billing operations, ERP systems (NetSuite / Invoiced) and structured process work.

Key Responsibilities

Invoice & Billing Administration

• Prepare and dispatch monthly invoices (PDF review, quality check, send) via Invoiced
• Create and upload invoices to external customer-specific portals as required
• Maintain and update internal billing trackers (e.g. recurring revenue, non recurring revenue) after invoicing
• Complete weekly and monthly post-invoicing documentation in line with internal AR processes

Project Billing Support

• Create and maintain Jira tickets for project billing tasks and documentation
• Support monthly Professional Services billing cycles

Data & System Maintenance

• Maintain customer master data in NetSuite (address updates, contact changes, account corrections)
• Perform routine Jira ticket creation and linking for billing todos and operational tasks
• Support regular data queries and quarterly reporting updates across internal systems

General Operational & Administrative Support

• Support file server organisation and clean-up tasks

Accounts Payable (AP) Support – Basic Tasks only when required due to team sickness or vacation

• Provide general support to Accounts Payable activities as needed
• Assist in processing and reviewing supplier invoices
• Support verification of invoice details (amounts, references, approvals)
• Help prepare data for payment runs and maintain payment trackers
• Assist with basic reconciliation checks between systems and invoices
• Support communication with vendors regarding invoice status when required
• Maintain accurate supplier and payment-related data in internal systems