Operations Specialist - Security Master File (SMF)

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Position Summary

The Security Master File team is responsible for setups and maintenance of financial instruments as requested by clients.   The Ops Specialist - Security Master File is responsible for obtaining accurate descriptive security information for all assets held by the firm and for providing timely and accurate security master set-ups for our internal clients. Once researched, the security details are populated on the firm’s online security master file systems: Custody and Fund Accounting. The specialist is adept at utilizing various data vendors, financial publications, and other resources to obtain the necessary security information.

Principal Responsibilities

Security Setup and SMF Database Maintenance

• Timely and accurate security master set-ups for our internal clients

• Verify/amend established security master files on the Master Record, Custody & Fund Accounting systems

• Manage daily volume

• Verify valid market identifiers to be set up on the SMF and research critical security data across vendors

• Continuously update and maintain three SMF databases              

Quality Control

• Ensure accuracy of all information added to and edited on all SMF systems

• Ensure Custody and Fund Accounting databases match vendor information

• Review pending queues to process requests not automatically routed

• Complete all quality control work and requests in a timely manner

• Remain up to date on all new and existing workflow procedures

Problem Resolution

• Research conflicting information with multiple data vendors and challenge this data when necessary

• Work with internal clients in order to act as a liaison on security information related inquiries and issues

• Escalate problem items          Primary internal and external contacts with whom position interacts, and purpose/nature of contact

Internal Collaboration

• Trade Management – Receipt of security setup requests

• Fund Accounting – Receipt of security maintenance and verification requests

• Corporate Actions – Receipt of security setup, maintenance, and verification requests due to corporate actions

• Bloomberg, ICE, DTCC, Euroclear – Source and research security reference data

Knowledge, Skills, and Abilities

• BA/BS degree or equivalent work experience

• Demonstrated PC skills

• Ability to identify, escalate, and resolve problems

• Ability to communicate professionally through effective verbal and written skills

• Ability to manage time effectively and efficiently and meet deadlines

• Motivated, detail-oriented, organized, proactive

• Ability to work in a fast-paced, high pressure, team environment

• Experience with the following vendors/depositories is a plus: Bloomberg, ICE, DTCC, Euroclear

• Experience with Microsoft Office is a plus

• Some work on US holidays may be required

Salary Range

MA: $45,000 - $60,000 base salary + annual target bonus

BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being. 

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.