Admin Business Coordinator - BlackRock Capital Markets, BGM
BlackRock · New York, United States · 1d ago
About this role
BlackRock is seeking an organized, collaborative, and motivated Administrative Professional to support the BlackRock Capital Markets (BCM) team within the BlackRock Global Markets (BGM) group in New York. This role provides day-to-day administrative and operational support while offering opportunities to build business knowledge, strengthen administrative capabilities, and take on broader responsibilities over time.
You are:
- A collaborative, dependable, and professional team member
- Highly organized and detail-oriented, with a commitment to accurate and timely work
- Comfortable managing multiple tasks and adapting to changing priorities
- A clear and responsive communicator who provides timely updates and raises concerns appropriately
- Resourceful in using established processes, locating information, and seeking guidance when needed
- Able to work effectively with leaders, colleagues, Administrative Professionals, and external contacts
- Curious and interested in developing administrative, technical, business, and judgment capabilities
Key Responsibilities:
- Coordinate calendars, meetings, and video conferences across global time zones; monitor changes, communicate updates, and escalate complex scheduling decisions when appropriate
- Coordinate logistics for internal and external meetings, team events, strategy sessions, conferences, and social events, including rooms, virtual meeting details, catering, supplies, and guest registration
- Gather and organize agendas, presentations, contact information, and other materials to support meeting preparation and timely distribution
- Follow up on routine administrative action items and communicate changes to timelines or requirements
- Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, documentation, meeting locations, and detailed itineraries
- Process travel and entertainment expenses and Gifts and Entertainment records accurately and on time using Concur and applicable systems; maintain supporting documentation and seek guidance on exceptions
- Serve as a professional point of contact for visitors and guests, coordinating with security, reception, technology teams, and other internal partners as needed
- Assist with onboarding and offboarding logistics, including technology, access, materials, and other administrative requirements
- Provide backup coverage for other Administrative Professionals and support continuity during absences
- Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other collaboration tools to prepare and maintain routine documents, presentations, reports, trackers, and meeting materials
- Store information in appropriate shared locations, use internal systems consistently, and remain current on required processes, training, and technology
- Respond to requests in a professional, timely, and concise manner and build positive working relationships across different roles, working styles, and levels of seniority
- Use established procedures and appropriate internal contacts to resolve routine issues, escalating non-routine, sensitive, or higher risk matters as needed
- As business knowledge develops, provide increasingly thoughtful and proactive support, share relevant updates, and suggest practical improvements to coordination or administrative delivery
- Handle confidential and sensitive information with discretion and in accordance with applicable requirements
Core Skills:
- Strong organization, time management, attention to detail, and follow-through
- Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities
- Effective verbal, written, and interpersonal communication skills
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related collaboration tools
- Comfort using automated expense, travel, and information-management systems
- Ability to learn and apply administrative policies, procedures, and established processes
- Sound judgment in routine situations, with willingness to seek guidance on more complex matters
- Professionalism, discretion, collaboration, and a growth mindset
- Ability to work independently on established responsibilities while partnering with others when needed
You have:
- Previous professional, corporate, administrative, coordination, or executive-support experience
- Experience managing calendars, meetings, travel, expenses, or related administrative activities in a fast-paced environment
- Experience working with leaders, teams, clients, or external contacts
- Experience using Microsoft Office and collaboration tools; experience with Concur or a similar system is preferred
- Experience in financial services or another complex corporate environment is helpful but not required
- Bachelor's degree or equivalent relevant experience
- Interest in building knowledge of team priorities, strengthening judgment, and taking on broader responsibilities with appropriate support and guidance
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
Guidance on AI use for candidates
At BlackRock, AI has long been part of how we work – enhancing decision-making, improving operations, and helping us deliver better outcomes for clients. We encourage candidates to use AI thoughtfully to learn, prepare, and work more effectively; but during our interview process, we want to focus on getting to know you through your own experiences, thinking, and judgment. To support you, we’ve provided guidance on when and how to use AI during our hiring process so you can approach each step with confidence and showcase your best self.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
To learn more about BlackRock, please visit Careers.BlackRock.com. We also encourage you to get to know us on LinkedIn, Instagram, YouTube, X, and TikTok.
BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.
BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our privacy policy.
BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.