Alliances Budget Support - Supervising Associate

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Alliances Budget Support – Supervising Associate | ES Finance

Our purpose, at EY, is building a better working world. The Alliances Shared Services Bureau within EY GDS is a dynamic and cross-functional business unit spanning multiple locations across India in addition to Philippines and Argentina. We provide operational excellence through methodologies and tools to build sustainable processes and practices, powering the Global Alliances and Ecosystem Relationships enablement engine. Our work aims to help reinforce our purpose of building a better working world for our people, our customers, and communities.

Role summary

The GDS Alliances Finance Budget Supervisor will function out of the ES Finance service function and will be responsible for providing ongoing Finance operations support to the Global Alliance & Ecosystem Finance and working closely with GDS Alliances Finance Budget Manager, as part of the broader global Ecosystem Relationship Enablement function. The incumbent will be responsible for facilitating financial transactions, project management, budget management support, and other operational activities as per the agreed scope of support, using EY’s global finance systems and tools.

Description

Technical expertise:

• Budgets & Planning: Support Annual financial planning - costs, expenses and yearly forecasts. Analyse actuals against the budget details and manage budget reallocations as needed. Summarise data weekly for the budget dashboards and process reclass entries wherever required. Manage year-end accruals to ensure effective utilization of available budget through recording and submitting to Finance accrual entries for expenses incurred through the year that are not processed during the same year.
• Engagement Code management: Ensure proper use of travel expenses and accurate code mapping across Global and Americas sponsoring entities. Manage cost movements across codes throughout the year.
• Annual fee: Track & manage annual alliance fee records and process journal entries for codes received. Manage monthly recurring entries and year end accruals.
• GDS budget Analysis / updates: Manage and update GDS headcount file with latest rates, headcount status, new roles and hiring/exit status. Reconcile general chargeback code to regularly assess and report available balance for GDS cost management. Provide details to stakeholders on required fees to manage GDS costs. Perform headcount analysis and savings through cost arbitrage. Connect with stakeholders as required to understand the budget usage, future expected costs and accruals. Manage GDS invoice records, billing inventory, and assist in periodic invoicing activities. Review & reconcile invoices and highlight any discrepancies in the GDS invoices.
• Reporting: Weekly budget to actuals for the charge codes assigned. Reporting monthly financials and other reports highlighting key performance parameters. Assist in monitoring and tracking the financial results against operational and strategic objectives as well as historical performance.Engage with the various alliance stakeholders regularly to provide custom reports and track upcoming anticipated costs and status against available budget.
• Operations: Provide Operational support/cost improvement studies to enable effective management to improve operations and increase the efficiency of resources/processes. Provide headcount reports to manage distribution lists on a monthly basis. Share invoices with the processing team and track payment status on a weekly basis. Coordinate with functional teams for collecting data.
• Investments: Track all GTM invoices, compare the budget allocation, analyse the available budget, send details to stakeholders for required approvals and connect weekly with GTM team. Connect with GDS team on the open items, provide support on the invoicing process, offer any other finance support on the new programs / activities. Reconcile and summarise investment data for quarterly reporting and dashboard.
• Adhoc Analysis / Reports: Ad-hoc reporting/operations/admin support for initiatives/ projects as required. Study, analyse, and understand business requirements in the context of preparing executive summaries, reports, key takeaways, and visualizations.. Automation of reports wherever possible and provide inputs for process improvement, building efficiencies, and standardization
• Process Improvement and Standardization: Define processes and lead/support the design of processes and roles leveraging best-in-class practices and enabling technologies, to ensure optimum and consistent performance. Develop and maintain detailed documentation around the processes and ongoing transactions.

Stakeholder management and project handling:

• Understand stakeholder requirements based on business context.
• Strong operational acumen to create impactful relationships with Senior leadership.
• Focus on client and effectively use consultative approaches for stakeholder management.
• Capability to engage multiple stakeholders by quickly understanding the objectives.
• Communicate critical business indicators with in-depth reports and dashboards.
• Enhance and maintain support systems and communication channels.
• Move quickly toward client programs or initiatives and exercise delivery mode in a short span.
• Help increase impact of the outlined strategies and run seamless day-to-day operations.
• Read, understand, and sanitize the data, build reports, and provide insights.

Soft skills:

• Capability to quickly understand the needs of the business and align with changing customer expectations.
• Ability to work under minimal supervision.
• Skilled at taking ownership and driving projects end-to-end.
• Self-motivated to learn new tools and technology.
• Strong inclination toward upskilling
• Ability to articulate concisely and think out-of-the-box.
• Ability to focus on solutions in case of ambiguity and overcome the problem.
• Display a positive attitude with the capability to work under pressure.

Leadership and people management:

• High-performing team player accustomed to an agile, fast-paced environment.
• Displays assertiveness — however, should also be a good listener and consensus builder with executive level stakeholders.
• Effective in time management and project prioritization
• Shows high degree of professionalism and integrity.
• Uses outstanding speaking and writing skills to enhance understanding and encourage collaboration.
• Collaborative mindset with ability to identify risk or opportunity areas.
• Ability to think ahead of the curve and forecast outcomes to suggest appropriate solutions.

Academics

• Graduate or post-graduate degree in commerce/finance.

Job qualification

• 8+ years of hands-on experience in a fast-paced global environment, should be able to perform highly complex transactions in person (not by delegating)
• Advanced knowledge of the principles of accounting. Experience working as an accountant is preferred, alternatively experience in GL domain in BPO F&A.
• Exposure to budget preparation and maintenance
• Proficient in MS Excel, exposure to MS Access and Power Bi would be an added advantage. Should be comfortable with working on large spreadsheets with multiple pages and with extensive data, should have a good eye for detail.
• Experience in working with Finance systems, preferably in an SAP environment.
• Should have good English speaking and writing skills, should be an effective communicator.
• Should be a fast learner and should be quick to pick up concepts and requirements.
• Should be able to take the lead, work independently and ensure that work is properly organized, and delivered in a timely manner, with high accuracy and quality.
• Experience of interacting with geographically dispersed professionals strongly preferred.
• Reporting experience, knowledge of standard metrics and key performance indicators
• Understanding of business research or data interpretation and analysis concepts
• Understanding of Project Management concepts and experience working on non-IT projects
• Professional services industry experience, or internal or external client-serving experience preferred.

Interview rounds and types.

• HR screening
• Technical Assessment, Hiring Manager interaction
• Onshore stakeholder interaction

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