Governance Officer - RTS Compliance Department, Rakuten Total Solutions, Inc. (Secondment)

Job Description:

Business Overview

Rakuten Group provides more than 70 global services in various fields, such as e-commerce, travel, digital content and other internet services, fintech services including not only credit card but also banking, security, electronic money and smartphone payment services, mobile services, and professional sports.  Those services form its original and unique "Rakuten Eco System" by organic link of various memberships mainly from Rakuten member.

*Rakuten business in number
https://corp.rakuten.co.jp/careers/services/

Department Overview

The mission of the RTS Compliance Department is to support stable and proper business operations by ensuring that Rakuten Total Solutions is managed in line with laws and regulations.  As a team of legal and regulatory specialists, we help prevent legal violations and other compliance risks.  By using and building knowledge of the Companies Act and other laws needed for company management, the department can directly support senior management.

This time, we are hiring a person in charge of the governance function, which is one of the department’s key functions (legal, compliance, risk management, and governance).

In the governance function, we handle governance-related work such as operating shareholders’ meetings and board meetings, adopting and revising approval rules and providing consultation support, supporting closing procedures, corporate registrations, managing internal rules and policies, and supporting the acquisition of licenses and permits.  This is a workplace where you can experience and learn a wide range of legal tasks related to company operations.

Position:

Why We Hire

As part of our efforts to strengthen governance at Rakuten Total Solutions, we will create a dedicated governance position.  The RTS Compliance Department includes many early-career members and plays an active role as a specialist team, with opportunities to work closely with executives.  We are looking for a candidate who can build experience and be ready to step into a manager role in the near future.

<Appeals>
・Appeals of phase of the business and organization
The company is working to shift from being BPO-focused within the Group to taking on projects from outside the Group. With expected expansion into many areas, this is a growth stage.  You can be part of strengthening the organization and developing rules while the business evolves.

・Appeals of delegation level and organization culture
We operate with speed, and quick action is required for governance matters as well.  This creates a workplace with a high level of responsibility and flexibility for the person in charge.  You will be close to top management and can make full use of your capabilities.

・Career step (skills and career path)
You can learn governance functions broadly, covering many topics related to running a company.  In the long term, you may also have opportunities to gain experience in related fields such as legal, compliance, and risk management, depending on your preferences.

Position Details

<Outline of Works>
This role supports the foundation of company management. You will manage important meetings and maintain approval policies. By communicating and working closely with stakeholders across the company and group companies, you will help run the business in a planned and secure way.

<Main Tasks>
・Conducting shareholders' meetings and board of directors' meetings, preparing meeting minutes, and handling registration procedures

・Revising approval policies and providing consultation on approval items, levels, and related matters
・Support the year-end/period-end closing process (create business reports and other necessary documents; manage required procedures)
・Support and manage internal policies and rules, including updates and deletions
・Drive internal communication on governance

・Support applications for licenses/permits and any changes to them

＜Examples＞
・Operate quarterly regular board meetings and additional board meetings held about 1-2 times per month
・Lead periodic revisions of approval policies, including drafting and adding original company rules

Work Environment

<Organization Structure>
・Headcount: RTS Compliance Department - about 30 people (about 3-10 people in each section)
・Age range: Mainly in their 20s to 40s
・New graduates vs. mid-career hires: 3:7

<Average Overtime Hours>
About 10-20 hours per month
*Depending on the project and the season.

<Backgrounds of Mid-Career Hires>
After gaining experience mainly in legal and compliance (following overseas sales) at an electronics manufacturer, joined Rakuten Mobile as a legal professional. After working on legal matters in the telecommunications industry, became a manager at Rakuten Total Solutions, overseeing legal, intellectual property, compliance, governance, and risk management.

<Example Career Path of a Successful Mid-Career Hire>
After about five years in a compliance role, moved into a manager position responsible for overall compliance, including legal and governance. This person greatly expanded their expertise as a regulatory compliance specialist.

Mandatory Qualifications:

・At least 3 years of work experience
・Native-level Japanese proficiency
・Hands-on experience managing shareholders’ meetings and board meetings at an operating company (agenda coordination, convening, running meetings, preparing minutes, corporate filings/registrations, etc.)

Desired Qualifications:

・Work experience using English
・Japanese attorney qualification
・Experience of working as a paralegal
・Experience of handling with legal filings
・Hands-on experience developing and revising approval rules, and handling related consultations
・Basic knowledge of the Companies Act

Other Information:

Additional information on Location

Shinjuku East Side Square
Shinjuku East Side Square, 6-27-30 Shinjuku, Shinjuku-ku, Tokyo

Additional information on Secondment

You will be hired under Rakuten Group, Inc.  On joining, you will be seconded to Rakuten Total Solutions, Inc. as your primary assignment.

Related Pages
・Employee Benefits: https://global.rakuten.com/corp/careers/benefit/
・Employee Conditions: https://global.rakuten.com/corp/careers/information/
・Culture: https://global.rakuten.com/corp/careers/culture/

#corporate #legal #IP #audit #operationdiv

Languages:

English (Overall - 3 - Advanced), Japanese (Overall - 4 - Fluent)