Senior Lease Administration Associate & Abstractor

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

AboutJLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 93,000 individuals and believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL.

AboutJLL – Lease Administration

JLL's Lease Administration platform supports client needs ranging from lease abstraction and critical dates management to full financial management of landlord invoices and reconciliation audits — enabling clients to make strategic real estate decisions with confidence.

We are seeking a Senior Lease Administration Associate & Abstractor to join our team. This role provides comprehensive lease administration services including abstraction, financial review, and client support. You will work with a high level of independence while collaborating closely with internal teams to deliver accurate, timely services that enable our clients to make strategic real estate decisions.

What this job involves – Responsibilities “Being a trailblazer and breaking new ground”

As a Senior Lease Administration Associate & Abstractor, you will be responsible for delivering high-quality lease abstraction services while managing key Lease Administration responsibilities across client portfolios. You will work independently with a strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

This role requires a balance of technical abstraction expertise and broader lease administration competencies, including financial review, client relationship management, and process oversight. You will be a key player in ensuring accuracy and effective management of client lease portfolios, with exposure to the full breadth of our Lease Administration platform.

To be successful in this role, you should be able to ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and clients.

As a Senior Lease Administration Associate & Abstractor, you will be responsible for comprehensive lease administration services including: 

Lease Abstraction

• Liaise with internal parties and transition/regional teams to obtain appropriate lease documentation

• Perform lease document matching and review for completeness prior to abstraction

• Abstract critical and key information from leases and other contract documentation into lease database systems (including CoStar and other platforms)

• Accurately record lease document information into Master Document Control Logs and Document Trackers

• Manage abstracts and system data; verify and review system reports and data for accuracy and completeness

• Prepare area, cost-schedule, and events variance reports for validation projects

• Work with internal stakeholders to resolve document and abstraction-related queries

• Maintain processes and procedures ensuring adherence to internal and external compliance policies

Lease Administration

• Coordinate abstractions from transition and regional teams; manage project assignment and tracking of the double-check process

• Review CAM, other escalations, and real estate tax invoices

• Review data entry, validation, and management of lease documents

• Review rent variance analysis and rent payment processing

• Review subtenant account management, and billing/collections of third-party tenant rents

• Track and maintain critical milestone dates

• Conduct financial analysis and volume trend reporting

• Review landlord invoices for adherence to lease terms

• Prepare invoices and support invoice processing workflows

• Manage client, vendor, and landlord relationships with a "Customer First Mindset"

• Partner with outsource providers as needed

• Streamline current processes and drive efficiencies across the team

• Client/vendor/landlord relationship management

• Management of project abstraction services
• Partnership with outsource providers
• Invoice preparation
• Support, exposure and leadership of other special projects as assigned by manager

Sound like you? To apply you need to be:

The Candidate: Qualifications

• Bachelor's degree required
• Minimum 3 years of experience in lease administration, real estate accounting, or property management with exposure to commercial leases; lease abstraction expertise required
• Prior experience with using a lease administration database preferred
• Ability to interpret complex commercial lease language
• Advanced financial/analytical skills
• Ability to maintain a strong attention to detail with a continued high efficiency and accuracy rate for performing work/tasks                                                                                                     
• Ability to spot issues proactively and head them off and/or start the solutioning process
• Ability to understand and interpret data and use of technology to be more efficient                                                                                            
• Desire to learn and grow

The Candidate: Dynamic and Highly Skilled

You’ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of business. You will be successful if you have advanced skills in Microsoft Excel to slice, dice, and filter large data sets. Proficiency in Microsoft Office suite (Word, Excel & Outlook) and ability to consolidate data and master company specific account and database programs is highly valued. You’ll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients. You will be accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications. You’ll discover how to be proactive and innovative with solutions for your stakeholders. 

The Candidate: Organized, Open and Flexible

Strong, proactive and effective communication skills are important – both written and spoken – and we’ll expect you to work independently, multi-task under pressure, and manage your time to meet deadlines. You keep on top of tasks and will remain agile, as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Ability to build strong relationship and work within various internal teams. You will openly embrace change and have passionate for driving yourself, the team and the firm forward. Most importantly, you’ll want to work as part of a diverse, collaborative, driven and professional team.

Behavioral Competencies

• Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
• Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
• Helps others - Builds relationships, actively collaborates, helps others succeed.
• Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
• Business first - Focuses on customers and clients, business/financial acumen, JLL first
• Inspire - Inspire others, creates vision and strategy, energizes others

What you can expect from us

We succeed together—across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL.

Apply today!

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

60,000.00 – 65,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote –Pittsburgh, PA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.