Procurement Operations Specialist
Fastly · Pune, India · 14h ago
Fastly helps people stay better connected with the things they love. Fastly’s edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers’ applications as close to their end-users as possible — at the edge of the Internet. The platform is designed to take advantage of the modern internet, to be programmable, and to support agile software development. Fastly’s customers include many of the world’s most prominent companies, including GitHub, Yelp, Paramount, and JetBlue.
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Procurement Operations Specialist
Fastly is growing its Indirect Procurement team and is looking for a detail-oriented, highly motivated Procurement Operations Specialist. You will be the operational backbone of our purchasing process — managing purchase requests, owning contract execution, and safeguarding the integrity of our procurement data. Working India hours, you'll prepare and hand off work so our US-based negotiators and reviewers start each day ready to move.
What You'll Do
Purchase Request Intake & Assignment
- Review every incoming Indirect Purchase Request (PR) in Coupa for completeness and accuracy.
- Return or reject PRs that lack required documentation, are coded incorrectly, or carry payment terms that don't match the negotiated agreement.
- Assign approved, "ready-to-negotiate" PRs to the appropriate US negotiator via the Coupa Assignee field.
- Partner with the Procurement Risk Coordinator, also based in Pune, to hand off any request that needs cross-functional review.
New Supplier Setup
- Act as first approver for New Supplier Requests, confirming each request is complete and correctly documented.
- Flag potential duplicate or redundant suppliers (for example, new merchandise suppliers) to the Procurement Managers for review before onboarding begins.
- Partner with the Accounts Payable team to coordinate collection of supplier onboarding documents.
Contract Execution & Records
- Own the contract signature process for all Indirect purchases by confirming correct documents, signatories, and routing.
- Prepare and send DocuSign envelopes, ensuring every field is correctly tagged and the signature policy is followed.
- Ensure all fully executed agreements are filed correctly and that key metadata (costs, term dates, notice periods) is captured in the contract tracking system.
Process Integrity & Reporting
- Log "out-of-process" procurement events in the shared team tracker to support reporting and continuous improvement.
- Create and maintain purchasing documentation and internal process communications.
- Delight internal customers and business partners through excellent, responsive service.
What We're Looking For:
- 3+ years of experience in Procurement or Finance Operations.
- Ability to identify discrepancies between contract language and system data (particularly payment terms).
- An agile, self-starting mindset that thrives in a fast-paced environment and adjusts quickly to the changing priorities of a growth company.
- Comfortable working both independently and as part of a team.
- Excellent relationship-building skills that foster partnerships across departments, levels, time zones, and geographies.
- Excellent written and verbal communication including outreach to global suppliers and the confidence to respectfully hold internal stakeholders to process.
- Strong time- and project-management skills.
- Proficiency with Excel and Google Sheets.
- A sense of curiosity and a desire to learn every day.
We’ll be super impressed if you have experience in any of these:
- Coupa
- Atlassian Suite (Jira, Jira Service Management, Confluence)
- Ironclad
- DocuSign
Work Hours:
- This position will require you to work during scheduled hours from 5:30 PM – 2:30 AM IST
Work Location(s) & Travel Requirements:
This position is based out of our Pune, India office.
Fastly embraces a largely hybrid model for most roles, giving employees the flexibility to split their time between the office and home.
This position does not require travel, unless specified by your manager.
Benefits:
We care about you. Fastly works hard to create a positive environment for our employees, and we think your life outside of work is important too. We support our teams with great benefits that start on the first day of your employment with Fastly. Curious about our offerings?
We offer a comprehensive benefits package designed to meet your needs. Our offerings may vary depending on the country where you work and are subject to change.
Why Fastly?
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We have a huge impact. Fastly is a small company with a big reach. Not only do our customers have a tremendous user base, but we also support a growing number of open source projects and initiatives. Outside of code, employees are encouraged to share causes close to their heart with others so we can help lend a supportive hand.
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We value diversity. Growing and maintaining our inclusive and diverse team matters to us. We are committed to being a company where our employees feel comfortable bringing their authentic selves to work and have the ability to be successful -- every day.
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We are passionate. Fastly is chock full of passionate people and we’re not ‘one size fits all’. Fastly employs authors, pilots, skiers, parents (of humans and animals), makeup geeks, coffee connoisseurs, and more. We love employees for who they are and what they are passionate about.
We’re always looking for humble, sharp, and creative folks to join the Fastly team. If you think you might be a fit please apply! A fully completed application and resume or CV are required when applying.
All job applications must be submitted through our official careers site at www.fastly.com/about/careers. We will never request sensitive information, such as your Social Security number, bank account or credit card information during the application process. All official communication will come from an @fastly.com or @recruiting.fastly.com email address.
Fastly is committed to ensuring equal employment opportunity and to providing employees with a safe and welcoming work environment free of discrimination and harassment. Our employment decisions are based on business needs, job requirements and individual qualifications. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, family or parental status, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
Consistent with the Americans with Disabilities Act (ADA) and federal or state disability laws, Fastly will provide reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact your Recruiter, or the Fastly Employee Relations team at candidateaccommodations@fastly.com or 501-287-4901.
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