Vendor Data Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Start your procurement career with JLL in Warsaw, supporting one of our key clients as a Vendor Data Coordinator. You’ll help onboard suppliers, keep vendor data accurate, and make sure contract documentation is complete and well organized. Working with colleagues and suppliers across EMEA, you’ll learn how procurement, compliance, and data management fit together in a global commercial real estate environment. This is a hands-on, entry-level role with training and mentoring from an experienced team. If you’re organized, detail-oriented, and eager to learn, it’s a great first step into procurement.

What You’ll Do

• Support the supplier onboarding and pre-qualification process, helping ensure suppliers meet JLL and client requirements (health & safety, insurance, financial and regulatory standards)
• Communicate with suppliers to collect and follow up on documents, keeping onboarding on schedule
• Enter, update, and check vendor master data in procurement systems, helping keep records accurate and clean
• Assist with contract documentation, including routing for approvals, collecting signatures, and filing documents in a structured way
• Prepare routine compliance and contract reports and help gather data for spend analysis
• Help collect supplier documentation during sourcing and proposal processes
• Assist with tracking supplier KPIs in JLL regional systems and flag issues to the team
• Provide administrative support, including meeting minutes, correspondence, and document management

What We’re Looking For

• A Bachelor’s degree, or equivalent education, ideally in business, economics, administration, or a related field
• Strong written and spoken Polish and English
• A keen eye for detail and a commitment to data accuracy
• Good organizational skills and the ability to manage several tasks and deadlines at once
• Solid working knowledge of Microsoft Office, especially Excel, Word, and Outlook, and willingness to learn new procurement systems
• Clear, friendly communication and a collaborative approach when working with colleagues, suppliers, and clients from different cultures
• A proactive, curious mindset: you take ownership of your tasks, ask questions, and look for ways to improve how things are done
• A plus: knowledge of another European language

What You Can Expect From Us

• Competitive rewards and benefits: a permanent contract after the probationary period, private healthcare, a cafeteria benefits system, life insurance, and an employee assistance program
• Flexible work environment: a hybrid model in our Warsaw Spire workspace, with modern facilities and metro access
• Career development and growth: structured development programs (80% of employees participate), AI upskilling, and professional training
• Stability and recognition: a 78% employee recommendation rate, and recognition for 18 consecutive years as one of the World’s Most Ethical Companies
• Inclusive and supportive culture: a strong commitment to Diversity, Equity & Inclusion through multiple employee resource groups and initiatives
• Global perspective: 60 nationalities and 40 languages represented, with plenty of opportunities for cultural exchange and collaboration

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to ourContact Us page > I want to work for JLL.